Wednesday, October 19, 2005

Feeling Overwhelmed by Email? Get it Under Control with this Great Tip

Since I speak all over the country and mentor entrepreneurs of all kinds, there is absolutely one common area that we all get overwhelmed around: EMAIL!!!!

There is more email received every day than letters we receive in our mailbox. No wonder it is overwhelming. Personally, I get over 500 emails daily (yes about 50% are some form of SPAM but even with good spam filters I'm still getting it!)

I ran across this article posted by a colleage on his blog (organizela.blogs) about how to get your inbox under control. Be sure to read it!
http://www.cnn.com/2005/US/Careers/10/12/tidy.inbox/

I highly recommend using a tool such as Outlook to manage your emails.

I recommend setting up rules to auto-sort your common emails. I have folders set up to handle:
  • Clients
  • Ezines/Newsletters
  • Each of my assistants (I currently have 3)
  • Programs/Products
  • Finance/Bookkeeping
  • Personal Stuff
  • New Opportunities (for speaking, PR, Joint Ventures, etc.)

Then for each of my assistants, I have break it down as:

  • Delegated
  • In Process
  • Completed
  • Follow Up

When you get your email under control, your productivity will absolutely skyrocket. Which means -- you will have more time to focus on what is important to you. Need a good Outlook consultant? Check out www.softwaremagician.com.

Sunday, October 09, 2005

Sales Mini-Lesson from my friend, Ari Galper of Unlock the Game

How to Sell Without Becoming a Commodity

The next time you walk from your car to your office, take a look down your street. How many real estate offices do you see? In the last few years, the real estate boom has motivated thousands of people to enter the field. Agents who were in on the ground floor are probably finding it easier, but trying to break in and slug it out, day after day, with the competition, can be difficult and often times frustrating.

That’s why Gavin Watts’ story is so informative and insightful. Gavin is a fairly new real estate agent. He didn’t have a sales background. In fact, he was a paramedic for 14 years. Like thousands of other agents, he wanted to ride the real estate boom and earn a better income for himself and his family.

But no one ever told him that real estate is a dog-eat-dog business. Today, though, Gavin’s sales are booming, with a 50 percent increase, to be exact. He’s attracting prospects to him. He gets return calls when he leaves voicemails he leaves. He’s having a ball and making a really good living. Here’s his story in his own words:

Dear Ari,
As you know, before I got into real estate, I had no background in sales. The idea of making cold calls was something I deeply feared, but the office I was going to join promised me a full sales training program that would teach me to sell by following “proven” scripts.


So I decided, “Why not? I’ll give it a try.” The first few weeks went well -- lots of going out with other brokers, lots of coaching from my manager, and lots of training about contracts, rules, and regulations. But the first day I had to get on the phones myself, I began wondering if I’d made the right decision. I used all the sales methods I had learned. I was 100 percent “by the book.” I overcame objections. I pulled prospects along a linear sales process. I tried to close every time I could.

All I got was continued rejection.

It was almost as if “real estate agent” was as negative a stereotype as “salesperson.” It didn’t take me long to realize that if I kept approaching prospects the way every other agent was, I was asking for rejection.

I started having major issues making any phone calls, let alone cold calls, and I felt terrified when a prospect would ask me, “Why I should go with you?” and I had to defend myself.

The whole selling thing just felt so awkward and natural. All I wanted to do was help people with their real estate needs, and I kept wondering, “Why does ‘selling’ have to get in the way of helping people?”


That was the point when I found your Mastery program on your website. I read a couple of your articles, and then it hit me like a ton of bricks:

If I was going to succeed in real estate sales, I had to avoid every behavior that would associate me with a stereotypical real estate agent.

I ordered your Mastery Program that very day -- and I haven’t looked back since. It turned my thinking upside-down in a positive way that made it possible for me to go back to being myself and yet be extremely effective when prospecting for new business.
The Mindset made complete sense to me. My goal is no longer to “get the listing.” Instead, I focus on getting knowledge from prospects as to whether I can help them or not.


Here are some specifics about what happened once I made that shift in my thinking and sales efforts -- which have brought me more and more listings and made me the envy of my office.

Example One: Open Houses
You know how these go. Open houses are when a seller’s broker sets certain times to show the home to anyone who comes by. Last week, one particular woman seemed very interested in a home. She even gave me her card so I could follow up with her.

So I called her twice and got her answering machine both times, but I didn’t leave a message. Instead, I did exactly what you suggested about following up without putting pressure on people. I called back a third time and left this message: “Hi, it’s Gavin from the open house, and I just wanted to see if you might have any feedback about the home you walked through. Just feedback is fine, no pressure at all…just wanted to learn what your thoughts were.”

She called back seven minutes later! Even more amazing, she started to tell me her “truth,” as you describe in your program. I learned exactly where she stood, and that was a huge relief because I learned that there wasn’t a fit, so I didn’t have to keep chasing her. Ending the chasing game is a key strategy that I learned from you, and it has saved me untold hours of time and energy.

Example Two: Free Market Evaluations
One major marketing strategy that real estate agents use with prospects is to offer a free market evaluation of how their home compares to others that have recently sold in their neighborhood. A lot of sellers actually interview several agents and get these evaluations from them before deciding who they’ll list with.
The problem is, if you use any of the typical scripts, prospects shut down right away because they know that these “free” evaluations give agents a chance to apply subtle pressure to get the listing.
I decided to call a prospect who I thought would be good for one of these evaluations, but to do it based on your Mastery program, in a way that took the pressure off the call.

What I said to him was, “I’m happy to do an evaluation of your home to give you an approximate price that I think it can sell for, but under no circumstances do I want you to feel at any time that I’m using this as a way to get your business. I don’t want to make any assumptions here. I simply want to help you -- no strings attached -- and if you need my help afterwards, you can reach out to me at your convenience.” And this wasn’t just a “line”, this was the truth, based on your Mindset.

All I can say is, I could hear him melt on the phone. He invited me over, we had a great talk, I now have a solid relationship with him, and he knows that when he is ready to sell his home, he can call me knowing I’ll be 100% focused on his interests and not mine. I did what you said. I focused on helping him rather than on trying to “make the sale.” This approach just feels so right.

My results and how I feel are how I measure your program. My sales are up 50 percent. I feel centered and relaxed, and I don’t feel affected by the negative real estate stereotype that everyone else in the business I know carries.

Thanks to your coaching, I’ve released my mind from thinking about where my next paycheck is coming from, and it’s bringing me more business that I can handle.

If I had to summarize what I learned from you, it would be:
It’s not about what you’re selling, it’s about how you’re selling.

Thank you Ari, Gavin


Gavin Watts
RE/MAX Real Estate - Australia+61 7 3843 9108


Sales Mini-Lesson Take Aways

In your own field, you can probably come up with situations that are like the ones Gavin described. Here are some ideas about how you can use his examples to help you stay focused on how you’re selling rather than on what you’re selling:

Does your field have its own form of “open house”?

Most industries let prospects “walk through” the product or service by offering a free trial period or free demonstration. And, depending on the field you’re in, trade shows, exhibitions, and business networking events are like “open houses” where prospects can look at what you have to offer and leave contact information so you can call them later.

In any of these situations, you can adapt Gavin’s approach when you call the other person. If you reach him or her directly, you can say something along these lines:

“Hi, it’s Jill from ……, and I just wanted to see if you might have any feedback about our product or service now that you’ve had a chance to spend some time getting to know what it’s all about. Just feedback is fine, no pressure at all…just wanted to learn what your thoughts were.”
If you reach their voicemail, you can leave a message that is also along these lines. In many cases, your no-pressure message will lead to a return of your phone call and a cordial conversation.


Does your field offer its own types of “free market evaluation”?

Free, no-obligation initial consultations are the equivalent of real estate market evaluations. But, like Gavin, you may find that prospects pull back if they sense in any way that you are trying to exert sales pressure on them as you offer consultations.

The key here is to offer a consultation that is keyed specifically to the prospect’s problem or issue, and to make it clear that you’re offering it as a service without any expectation that a sale will result.

You can say something along these lines:
“I’d be happy to give you a free, no-obligation consultation so we can explore possible solutions for the issue you’re dealing with. But under no circumstances do I want you to feel I’m using this as a way to get your business. It’s completely no-strings-attached. I simply want to help you, and if you decide you’d like me to help you down the road, it would be totally at your convenience.”

When you fully integrate the Mindset from the Mastery Program of solving problems and not applying sales pressure, prospects will probably stop asking why they should go with you -- because it will be obvious why they should.

To your success,

Ari Galper
Unlock The Game

Thursday, October 06, 2005

"10 Calendar Tips of Successful Multi-taskers"
by Marcia Ramsland, author of Simplify Your Life: Get Organized and Stay that Way!

Everyone has a calendar but not every one uses their time to get everything done. Successful multi-taskers keep their calendar very organized and focused.

A successful use of a monthly calendar is the difference in either using it just to deposit your appointments, or using it as the foundation of having time to do the things you need and want to do. It is the most important tool you use everyday.

Cherish your time by treating your personal calendar as a prized possession. Keep your calendar with you at all times. Having your appointments, meeting plans, and phone numbers close by will help you successfully manage any changes that come up.

Are you spending your time exactly as you'd like to? The detailed way you use your calendar is the key to a successful lifestyle, so remember to:
1. Keep one monthly calendar to keep everything in one place.
2. Pencil in all appointments and potential events coming up.
3. Write down all your appointments in one or two words.
4. Include the beginning and ending times so you can see how much you committed.
5. Diagonally cross off passed date boxes while reflecting if it was time well spent.
6. RSVP to all personal or business invitations as a courtesy.
7. Offer two alternative times when rescheduling an event.
8. List three Goals (Priorities) for the month in the top margin to stay focused on personal milestones beyond your daily appointments.
9. Count how many nights out you scheduled and can stay balanced - usually no more than four out per week.
10. Track personal improvement goals (like financial savings or exercise progress) in the margin so you can also grow personally.

One Life, One Calendar
There are only twenty-four hours in anyone’s day, and you don’t need to add to your stress by feeling fragmented and having things fall through the cracks. Your calendar-- a single calendar should reflect a balanced and satisfying life for you. You can start that journey by consolidating your activities through living your life off one calendar.

Learn from Your Patterns
Your calendar contains many clues. If the early part of your week goes well but you are frustrated by the end of the week, look at your schedule from prior weeks and determine if you can detect a pattern. Seeing what a "good day" looks like on that week day will help you improve the way you schedule things. Successful multi-taskers are always asking, "What worked today? and How can I improve my schedule?" Keep at it and you will succeed.

Saturday, October 01, 2005

A Crash Course in Prioritization

Last week I found myself in the middle of a HUGE brush fire. At first it was just smoke on the horizon...

The smoke looming over the hills by my house.
We lost power many times that day and at first we couldn't figure out what was going on. Then, we saw it. Not being one to panic in an emergency, we kept an eye on the horizon. We decided to hike over to the hill near our house to see better which is when we saw the helicopters live and in action.

Around 7pm the flames began to crest the hil. As we stood with our new neighbors surveying the situation, we began to hear the stories of all the previous fires. We were now going to have to face the fact that this fire was coming right towards us.


By about 11 pm we were asked to evacuate our homes. Having heard from the neighbors that most were staying to help water down their homes, we began the task of figuring out -- what would go in the car in case of emergency exit. Scary! How do you prioritize that? And worse yet, we had barely finished unpacking and some stuff we didn't even know where it was!

View from a block from our house around midnight.

Around 1 am I tried to get some sleep. It was like sleeping in a war zone. Helicopters flying over head and the dense smoke billowing in. The firefighers were surrounding our house, keeping us safe and Mark was out watering the house, keeping an eye on everything. Of course we made it through unscathed (thanks to the firefighers) but exhausted.

Without power, we evacuated to Camp Marriott to keep an eye on things and get some rest. A little bit later we treked back to check on things and realized that the fire had doubled back around the other side of us and was heading towards the reservior (where the helicopters had been picking up water.) Now the complete other side of the neighborhood is in flames.


The reservoir on fire.

At this point we knew there is no way we are getting back in to our home anytime soon. The power poles had all been burned and the truck was stuck getting over the mountain by ANOTHER fire! So we packed up and headed to Cambria (more on that here) to recoup and get out of the dense ash and smoke.

We did get our power back on Sunday (5 days later) and are getting back on track. This fire taught me a few things:

1. I'm grateful for people who without question, support each other.

2. Always have flashlights with new batteries.

3. Always know where my "high priority" stuff is.

4. I have a great team who supported me while I was out of commission.

Thanks for letting me share this crazy week with you! Now, let's go get those goals!